You are trusting us with lead lists that belong to you. Here is, in plain words, where they are kept, for how long, who can see them, and how your weekly uploads work.
This page explains how the website works. It is not a legal document. Our privacy page is the formal version.
Where it is stored
On Cloudflare, the company that hosts brewletters.app. Your information is kept in the site's database, tied to your account only. Your connection to the site is encrypted (https).
Your account: your email, a scrambled version of your password (we never keep the password itself), and your profile, letter wording and settings.
Your uploaded lead list: the cleaned list, with names, addresses, phone numbers and emails, is saved so you can preview and make letters from it.
Card numbers: we never see or store them. Payments are handled by Stripe.
Your letter PDFs: made when you click the button and sent straight to you. We do not keep a copy.
What is deleted, and when
Lead lists are deleted automatically 30 days after you upload them. You can delete one sooner from the app, and you can delete your whole account.
What stays after that, so your weekly schedule keeps working: for each address you have mailed, only a standardized version of the address, which round it reached, and the date. No names, phone numbers or emails.
Also kept: your remove-me list, your saved letters, the results you type in, and a count of letters made.
How weekly uploads work
You upload this week's list. It is cleaned (duplicates, apartments, assisted living homes, your Do Not Mail list and your remove-me list) and shown to you before anything is made.
Choose "Letters due now." The app compares each address with the saved schedule history:
A new address gets its Round 1.
An address you already mailed gets its next round once the days between letters have passed, and is skipped until then.
An address that finished its rounds moves to the Historical list.
When you download the PDF, the app records that those letters went out. That sets next week's schedule.
You can upload your whole list every week or only the new filings. Either way works. If you upload but never make the letters, nothing is recorded as mailed.
Your weekly checklist: before you mail, check for properties that sold and people who asked to be removed. Run your MLS and title or county-records check, and upload sold addresses as a Do Not Mail list. Add anyone who asks to be removed to your remove-me list, and they are skipped from then on.
Who can see it
You. Only you can open your lead lists in the app.
The owner of Brew Letters can see counts and settings in the app: how many letters you made, your results and QR counts if you use them, your profile and your saved letter wording. The app does not show your lead lists to anyone but you. We do not read them, sell them or use them to contact the people on them.
The person who runs the hosting account could technically look into the database. We state plainly that we do not use your lists, and our privacy page makes that promise.
QR scans and emails (both optional)
QR scan counts: if you turn this on, your QR codes open a short brewletters.app link first. We record only that a scan happened, which letter it came from, and the time. No name, address or IP address.
Emails from us: only if you tick the box. You can turn it off any time in your profile.
If you download the system instead
The downloadable version keeps everything on your own computer. Your lists never come to us. The only thing it sends is one number, how many letters it has made, with your license ID, and you can turn that off. See the System page for details.
Questions
Email support@brewletters.app. Brew Letters prepares letters. It does not give legal advice, and you are responsible for how you use your lists and for following the rules that apply to you.